Audit on demand

The product offers unparalleled flexibility. Reconciler™ provides users the ability to access any audit trail they desire, at any level of granularity from any viewpoint, on demand. Reconciler tells users which agreement terms apply and which ones do not apply, and why, at any level of detail they desire. Each entry of the audit trail is associated with the business event being reconciled. The product ensures internal control and transactional integrity across related and integrated systems.

Its output becomes a trusted source of information to support internal and external reporting requirements for all related processes, from accounts payable and accounts receivable, to work orders and pricing models. It helps maintain data quality and supports ongoing regulatory compliance e.g. Sarbanes-Oxley.

Simplified and enhanced overall agreement portfolio management function
Multi-functional

Reconciler™ adds value to portfolio management by:

  • Improving cross-functional collaboration
  • Promoting wholistic approach to portfolio management
  • Enabling agreement performance tracking
  • Eliminating repetitive manual back office integration
  • Improving accuracy
  • Reducing financial exposure
  • Providing key decision support
  • Improving multi-year planning
  • Shortening the budget cycle
  • Maintaining business knowledge
Reduction of financial exposure of contract/agreement payables and receivables

Reconciler™ helps identify billing problems, significantly reducing financial exposure. It maintains a detailed sub-ledger enabling accurate and timely assessment of payables and receivables. It provides stringent validation and alignment of transactions with agreement terms and conditions.

Specific revenue and costs related to agreement implementation revealed
Revenue

Customers' expectation of one-stop-shopping, or integrated and transparent services is growing. Railroaders' need for accurate information (and protection of the value created) with respect to the utilization of assets by strategic partners (and vice versa) is increasing. Reconciler™ enables railroaders to understand the true cost and the revenue contribution associated with each part of the supply chain; providing key decision support for negotiating contracts with partners and customers. See Client Success Story

Significant reduction in disputes and litigation

Reconciler™ streamlines the processes related to billing, agreement settlement, dispute resolution and litigation. See Client Success Story

It reduces the number of disputes and averts litigations related to billing and agreement settlement. The product does this in 3 ways.

  • It allows for 'dry run' of alternate scenarios for previewing or comparison purposes.
  • It provides a detailed and customizable audit trail.
  • It uses business language (rather than technical language or code) creating output that is understood by both auditors and litigators in terms of agreement context and settled amount.
Low cost of ownership

Reconciler™ uses common and existing hardware and software. The learning curve for users is easy because it is query based, wizard-driven and business-relevant. The product operates over a popular platform and common gateway.

It bolts on to railroaders' existing data and leverages previous investments in information technology, from server through to desktop.

Flexibility to handle all types of agreements in centralized, distributed and multi-disciplinary work group environments
Distributed Capability

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Reconciler™ provides flexibility to manage and view-on-demand agreement portfolios by type, geographic region, business unit, customer, industry segment, lane/corridor and/or any other dimension desired.

Every aspect of each agreement is "effective-time" stamped. The product tracks the entire life of the contract. It adapts to any terms and conditions and rate schedules. If a railroad has the supporting data, Reconciler will reconcile it.

Full automation of reconciliation function

Reconciler™ develops a reconciliation framework using actual "readable" contract terms and ensures business relevance. It links all supporting data (e.g. time cards, maintenance work orders, freight bills) to relevant contract/agreement terms and conditions. Whether the need is to prepare billing information for the current period or to re-run a prior period, the product automatically enforces context integrity relevant to the business period being considered.

Once set-up, it operates un-manned, based on business rules as defined by contracts. It ensures the accurate rate is in effect at all times. In short, Reconciler:


  • Provides accuracy; is sensitive to effective-date throughout the life of each contract.
  • Handles complex terms and conditions and rate schedules e.g. cumulative sliding schedules, etc.
  • Facilitates timely, accurate management of, and proper determination of, any contractual rate structure.
  • Enables agreement administrators to easily input any revision to contracts as they evolve over time.
  • Provides stringent version controls to ensure accurate reconciliation over the agreement life-cycle.
Business/contract simulation capabilities and multi-year planning

Reconciler™ generates a rich information base to enhance users' decision framework. It enables railroaders to easily run "what-if" scenarios to support contract negotiations and multi-year planning, as well as enhance their ability to adapt to a changing market and business environment. See Client Success Story

To run simulations the users set up draft agreement and business rules and then just run those rules against historical or current traffic events. Users are able to preview any scenario prior to committing to action.

Ability to accurately convert complex legal terms and conditions into plain, everyday business language

Reconciler™ enables users to easily marry exact legal terms to the railroad's day-to-day business language without any cryptic codification.

Upon reconciliation of events with contract terms and conditions, the resulting script is easy-to-read and highly auditable. It easily facilitates "peer walk-throughs" to ensure accurate interpretation. This enables better business knowledge transfer across functions, minimizes errors due to misinterpretation, and significantly reduces the number of disputes/litigations and the effort/resource requirement of each one.

User self—sufficiency

Reconciler™ is designed as a full function desk-top, end-user tool for railroaders, similar to spreadsheets, word-processing or email. It captures and maintains agreement context during set-up without any cryptic codification required.

The product guides users through the agreement life-cycle from initial agreement set-up and test run to rule/rate changes. It also maintains and manages contract addenda and revisions.

Designed with openness and sound architecture in mind

Reconciler™ runs on a popular, affordable technology platform, and bolts on to any existing systems. Its output is in industry open standard format. The product is ready to seamlessly integrate with in-house subsystems e.g. payables, receivables, price worksheets, budgeting and work orders. Reconciler readily adapts to and accommodates any decision framework and reporting tools. It is not intrusive to in-house architecture and "blends in" with information technology environments.

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Uses railroad industry every day business language

Reconciler™ has the flexibility to apply legal lingo as defined by the users themselves. It learns railroaders' day-to-day language so that they don't have to learn a new technical language or cryptic coding.

In addition, as the vocabulary grows within its dictionary, Reconciler gets smarter over time.

Support for strategic and tactical planning

Business Simulation

The value of Reconciler™ extends beyond mere automation of the burdensome process of reconciliation. It yields a greater dividend to the business as the team has easy access to the powerful and enriched business intelligence it generates over time.

The product helps the team track and 'prune' their portfolio effortlessly. When it comes to performing analyses, performance reporting, multi-year planning and budgeting, the knowledge base that the product creates provides unparalleled insight for both strategic and tactical planning by the team.

Flexible run control

Users are able to re-run any prior period they desire at the click of a button. Reconciler™ seamlessly assembles and 're-assembles' time pertinent business views as users desire. The product automatically performs consistency checks and reports on potential setup issues prior to any run. Runs can be scheduled in advance or on-demand with optional email notification on completion.

Users are able to re-run any prior period they desire at the click of a button due to stringent cradle-to-grave time stamp control.

Integration with railroader legacy and ERP systems

Reconciler™ takes away the drudgery of integration with ERPs. It electronically formats and if need be, summarizes information for any in-house accounts receivable and accounts payable modules while maintaining robust sub-ledger linkages for potential drill-down purposes.

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